Track replies and chase the stragglers

What it is

A live view of your replies: totals by status, who is still pending, and the dietary picture across everyone confirmed.

Where to find it

• RSVP Tracking
• Or open an event → Guests & RSVPs

Step by step

1. 1

   Open RSVP Tracking, or the Guests & RSVPs page inside the event.

2. 2

   Read the counts across the top: total, confirmed, declined, maybe, pending.

3. 3

   Filter to Pending to see exactly who has not replied.

4. 4

   Chase them — resend the invitation, or turn on deadline reminders in the form settings.

5. 5

   Set the status by hand for anyone who replies outside the form.

Options and settings

Automatic reminders

Configured in the RSVP form settings as a number of days before the deadline.

Manual status

Set a guest to Confirmed or Declined yourself when they tell you in person.

Common mistakes

• Treating "maybe" as attending when ordering catering. Decide a cut-off and convert maybes to a yes or a no before final numbers.
• Forgetting plus-ones in the headcount. Check the plus-one column before you quote a number.

If something goes wrong

A guest says they replied but shows as pending.

They may have replied under a different name or email, creating a second entry. Search the full list for a near-match and merge by hand.

The counts do not add up.

Checked-in guests count as confirmed. Pending includes both never-invited and invited-not-replied.

Related guides

• Build your RSVP formStart from a template, add the questions you need, set a deadline, and preview it before anyone sees it.
• Build your guest listAdd guests one at a time, see the confirmed / declined / maybe / pending counts, and keep notes against each name.
• See how your event page is performingViews, RSVP progress and engagement for a published event.
• A guest cannot RSVPThe deadline, the guest cap, the wrong link, or a password on the page.