Guests, RSVPs & Check-In
Build your RSVP form
Start from a template or a blank form, edit every question, add a flyer, preview it, then publish and share.
On this page
What it is
The form your guests fill in. You choose the questions, their order, whether each is required, and the settings around it — deadline, welcome message, confirmation message, language and more.
When to use it
Before you share anything. The link you send points at this form.
Who can use it
The event owner, and platform staff.
Where to find it
- Open an event → RSVP Forms
- The finished form lives at /rsvp/ plus your event name
Before you start
- An event. A guest list is helpful but not required — anyone with the link can reply.
Step by step
Open your event and choose RSVP Forms.
On Questions, pick a starting template — Wedding, Corporate, Birthday, Gala — or Blank form.
A template is only a set of starter questions. If you already have questions, you are asked whether to add the template's questions or replace yours.
Every form starts with the standard questions — attendance, full name, email, plus one, meal preference and dietary needs — in one list with your own. Open any of them to reword it, make it Required or Optional, or Remove from form (for example, both meal questions if you are not serving a meal). Attendance and Full Name are on every form and always required; you can reword and move them. Every other question, including the template's and your own, can be switched between Required and Optional either way, and a required question can still be moved or removed. A removed standard question can be put back from Add Question.
Answers guests already gave to a question you remove stay in your guest list and export. If a feature you turned on needs a question — the waitlist needs a required Email — the builder says so and offers a one-click fix.
Add your own questions with Add Question. Ten types are available: short text, long text, email, phone, date, number, yes/no, multiple choice, checkboxes, and dropdown.
Reorder any question — standard or your own — by dragging its grip, with the up and down arrow buttons, or by focusing the grip and pressing Space then the arrow keys. Guests see the questions in exactly this order. Open a question to edit its wording, helper text, placeholder, choices and whether it is required, Duplicate it, or Remove question.
On Design & settings, add a photo, poster or flyer if you like, describe it for screen readers, and set the deadline, welcome message and confirmation message.
Use Preview to try the real form at phone and desktop size. Save draft keeps your work without changing what guests see.
On Review & publish, fix anything listed, then publish. Choose Share the RSVP form or Continue building the event website.
What you should end up with
Options and settings
- Deadline
- Type the date as MM/DD/YYYY or pick it from the calendar. Guests can reply until 11:59 PM on that date; after it the form shows a closed message instead. It can be the event date or earlier, never later.
- Welcome message
- Your words at the top of the form. Use it to say what the event is and when to reply by.
- Confirmation message
- What a guest reads after submitting. A good place to say what happens next.
- Plus-one limit
- Caps how many extra people one guest may bring.
- Maximum guests
- A total cap on replies for the event.
- Waitlist
- Once the cap is reached, later guests join a waitlist instead of being turned away, and are promoted if space frees up.
- Accessibility needs
- Adds a question asking whether a guest needs anything to attend comfortably.
- Sub-events
- Lets guests reply separately to parts of a multi-part event, each with its own capacity.
- Reminders
- Automatic nudges a set number of days before the deadline.
- Language
- The form's own labels and buttons in English, Spanish or French. Your question text is shown exactly as you wrote it — it is not translated.
- Conditional questions
- Show a field only when an earlier answer matches, so guests are not asked about the dinner they are not attending.
- Photo, poster or flyer
- JPEG, PNG or WebP up to 8 MB, shown at the top of the form and in the preview card when you share the link. Choose "Show the whole image" for flyers so nothing is cropped. For a banner, drag the image inside the banner (or use the Left – right and Up – down sliders, or the arrow keys) to choose exactly which part stays visible; Top, Middle and Bottom are quick shortcuts. Guests see the same framing on phones and computers.
- Draft and published
- Saving keeps a draft only you see. Guests see the last version you published. Until you publish for the first time, the link shows the standard questions.
Common mistakes
- Sharing the link before publishing, so early guests see only the standard questions.
- Marking everything required. Guests abandon long compulsory forms; require the name and the yes/no, and little else.
- Adding questions after replies have started. Early repliers never answered them, and those answers stay blank.
- Setting a deadline in the past, which closes the form immediately.
- Writing question text in another language and expecting the language setting to translate it. That setting only changes the form's own buttons and labels.
If something goes wrong
- Guests say the form is closed.
- The deadline has passed, or the maximum-guests cap is full. Extend the deadline or raise the cap and ask them to try again.
- A conditional question never appears.
- Check the rule points at the right earlier field and the value matches exactly, including capitalisation.
- The form saved but the public link still shows the old version.
- Saving keeps a draft. Open Review & publish and publish your changes.
- The form will not save and says the deadline is after the event date.
- The event date was moved earlier than your RSVP deadline. On Design & settings, choose a deadline on or before the event date, then save.
- I removed a question but guests had already answered it.
- Their answers are kept. They appear in the guest export under the question's name, marked "(removed question)".
- A sub-event refuses a reply with a capacity message.
- That part of the event is full. Raise its capacity or leave it — the guest can still reply to the other parts.
Worth knowing
- Fill your own form in on a phone before sharing it. Most guests will.
- Ask for dietary needs as a free-text field rather than a fixed list — someone always has a requirement your list did not imagine.
Related guides
- Send invitations and share the RSVP linkEmail your guest list directly, copy the link, or hand out a QR code.
- Track replies and chase the stragglersWatch confirmed, declined, maybe and pending counts, and see who has not answered.
- Collect dietary and accessibility needsAsk once, see the totals, and hand a caterer a number rather than a story.
- Build your event pageAssemble a public page for your event from blocks — cover, details, map, schedule, RSVP and more.
Still stuck? Tell us what you were trying to do and what happened instead.