Guests, RSVPs & Check-In
Build a seating chart
Lay out tables to match the room, seat your guests, and print a plan the venue can follow.
On this page
What it is
A drag-and-drop floor plan. You place tables, set how many seats each has, and assign guests to seats. The result prints, exports to PDF, and produces a manifest listing who sits where.
When to use it
Once the RSVP deadline has passed and you know who is coming.
Who can use it
The event owner, and platform staff.
Where to find it
- Seating Charts
- Or open an event → Seating Chart
Before you start
- A guest list with the confirmed replies in it.
- A rough idea of the room shape and how many tables fit.
Step by step
Open the seating chart for your event.
Add tables and drag them to match the real room. Set the seat count on each.
Assign guests to seats. Unseated guests stay in a list beside the plan.
Mark a head table if you have one.
Check that every confirmed guest has a seat.
Print, or export the plan as a PDF for the venue.
What you should end up with
Options and settings
- Table number
- A label for humans. Renumbering tables does not move anybody.
- Hidden tables
- Kept out of the printed plan while the guests seated there keep their seats and stay on the manifest.
- Print / PDF
- Produced from the saved chart, sized to fit whatever you have actually drawn.
Common mistakes
- Printing before saving. Output is built from the saved chart, so unsaved changes will not appear.
- Seating maybes and pending guests. Seat confirmed guests, then fill gaps.
- Forgetting plus-ones and children need seats too.
If something goes wrong
- The printed plan is missing a table.
- That table is hidden. Unhide it, or check you meant to hide it — its guests still appear on the manifest.
- A guest is not in the seating list.
- Only guests on the event's guest list can be seated. Add them there first.
- The PDF looks cramped.
- The sheet is sized from the tables you drew. Move outlying tables closer to the group and export again.
Worth knowing
- Do a first pass quickly and badly, then refine. An empty canvas is much harder than a rough one.
Related guides
- Check guests in on the dayScan QR codes or search by name, watch arrivals live, and handle the people who are not on the list.
- Track replies and chase the stragglersWatch confirmed, declined, maybe and pending counts, and see who has not answered.
- Build your guest listAdd guests one at a time, see the confirmed / declined / maybe / pending counts, and keep notes against each name.
Still stuck? Tell us what you were trying to do and what happened instead.